Do you know what is that one thing that separates someone who is busy and someone who is productive? Have you ever thought how someone makes it possible to do 20 things in a day while the other struggles with getting 5 things done? The number of hours offered are same for everybody right? Then what makes it different? The answer is MANAGEMENT.
If you are thinking that you always have your to do list ready then why this management? Is having a to do list not enough? Unfortunately the answer is NO, specially if you have a lot on your plate. You need to associate some hours from your day to the tasks you have written so that you get a clear idea on the amount of time you need to spend working.
The structure of your day tells a lot about how much you will get done in a single day. If you are someone who has too much to do but struggle with time or you have an unfinished to do list and wonder where all of your time goes, no need to worry anymore. I have got you covered.
In the blog for today I will reveal that how people manage to study, run their business, spend time with family and do all the necessary self care rituals (from reading books to use a face pack) in those 24 hours. There is a lot that can be done in a day.
So here I present the well practiced concept by great coaches, entrepreneurs and even students who found this a life changing habit. TIME BLOCKING. If you are someone who is new to this concept, welcome to space.
Be ready to take notes and let’s dive in.
What is time blocking?
Time blocking is simply blocking hours of your day specially dedicated to one task. This method helps you to get done more in a day without being overwhelmed and stressed. Once you keep a track of your day, you will be surprised to see what wonders you can do with your time. If you want to squeeze each hour of your day, if you wish to know where your time goes and why you don’t have time to read a book, do exercise or meditate. This technique is perfect for you.
Time blocking will convert your day into manageable blocks. From taking a nap to scheduling posts for your Instagram, everything needs time. A to do list helps you to know what you need to do but time blocking helps you to know when you will do it.
Importance and benefits of time blocking
#1. Focuses on one thing at a time
Multi tasking is a big NO when it comes to time blocking. When you multi task half of your productivity is destroyed. It’s better to focus on one thing and get it done rather than having 5 task at a time and nothing done. Time blocking helps you to focus all your attention on one task at a time.
#2. Clear and specific
When you have your tasks associated with time, it becomes easy for you to know how your day looks like. You know what you have to do and also you are well aware when you will do it.
#3. Reduces thinking time
While doing one task you already know what’s next so it helps you to be aware of what’s going to happen further.
#4. Easy track on your performance
For example you wanted to edit your blog from 4 p.m. to 5 p.m. but instead you scrolled through your Instagram and wasted all your time. Now you know what mistakes you are making and where you need to improve.
#5. You learn to say “NO” to what’s not important
When you schedule you learn to prioritize. Analyze what is it that deserves space in your day. Instead of scheduling web series for 2 hours ask yourself have you scheduled your self care? And if not observe how bad your priorities are. This way you learn to say “NO” to what’s not important.
#6. Better productivity
You tend to work harder when you time block. It becomes a matter of self commitment.
Digital over Physical
I always speak about going physical over digital when it comes to planning and scheduling. But this time I would highly recommend you to go digital for time blocking. One of the most used tools for time blocking is Google Calendar. It is such an amazing tool and can do wonders for you. I have been using this from past 1.5 month now and my life is a lot more different now.
Benefits of Google Calendar over physical planner:
#1. It helps you to plan you daily rituals for the month in one go. For example you do reading from 8 a.m to 9 a.m. and that is something you do daily. So you can easily select the option to repeat it daily and less effort goes in rewriting.
#2. Changing your schedule becomes easy. If due to any reason there are changes in your plan you can always edit neatly without creating any mess.
#3. You can color code your activities and it looks much more interesting.
#4. A reminder is sent to your phone for every single task of the day and it makes things unforgettable. (You need to install it on your phone as well for this to happen)
#5. It allows you to create multiple calendars and makes it is easy to plan.
Do try using it, it’s amazing.
Reasons people fail at time Blocking
There are some mistakes to avoid when it comes to time blocking so that you end up having a great experience.
#1. Being too harsh on yourself
Do not schedule too much in one day. Think wisely and be aware of the time you need to finish one task. Do not overload yourself with heavy tasks in one day specially if you are starting out.
Moreover, be easy on yourself if things don’t work out as planned. It takes time to build a routine that suits you, you will improve with time. So do no get negative, things will become better with time.
#2. Not having breaks in your schedule
Not having breaks is the prime reason people fail in time blocking. It is recommended to work for 90 minutes and take 30 minutes break after that. Having breaks in between improves your productivity level and saves you from getting exhausted.
#3. Doing wrong tasks at wrong time
Schedule your tasks according to your energy level during the day. It is recommended to schedule difficult tasks during the start of your day. If a task requires more energy, do it as a first thing in the morning.
#4. Not having buffer time
Always have free space in your schedule, it helps you to rebuild your day. If due to some reason you get an urgent work and you need to go out, make sure that task goes to the buffer space you have created for yourself. This way your whole plan doesn’t come down and you are good to go.
#5. Sitting to work distracted
Avoid sitting with distractions. Leave everything behind when you sit to work. Focus 100% on your work for those 90 minutes and you will be amazed to see the results.
That’s all for today! I hope it helps.
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